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Requests and Invitations

City of Waterloo crest and councillors posing for a group shot

The City of Waterloo is happy to assist you to invite a member of city council to attend an event or to request congratulatory certificates or city pins.

Inviting a councillor

If you would like to invite the mayor and/or a city councillor to your event, please include all of the following event details in your request:

  • Your name
  • Your address
  • Your phone number
  • Your organization (if applicable)
  • Your email
  • Type of event
  • Whom you would like to attend
  • Event date and time
  • Event venue and address
  • Mayor/councillor's role (i.e. speaking, presentation, ribbon cutting, attendance only)

We will contact you to confirm attendance or extend regrets.

Requesting a certificate

We provide congratulatory certificates to individuals, groups, businesses and other organizations in Waterloo to commemorate anniversaries, birthdays, milestone occasions, official openings and other special honours.

If you would like to request a certificate, please include all of the following details:

  • Type of certificate requested
  • Name of recipient
  • Address of recipient
  • Date of anniversary/birthday
  • Date of celebration (if different)
  • Pick up or mailed?
  • Mailed to recipient or contact?
  • Your name
  • Your phone number
  • Your email
  • Your address

These certificates are not civic endorsements. We do not make proclamations.

Requesting city pins

If your charitable organization, agency or sports team would like to hand out city pins at an upcoming meeting, event or tournament, please include the following details:

  • Your name
  • Your organization
  • Your phone number
  • Your address
  • Your email
  • Request and reason

Submitting requests

Please direct all requests to the mayor and councillors' office, on the third floor of City Hall.

Waterloo City Hall

100 Regina St. S.
P.O. Box 337, Station Waterloo
Waterloo, ON. N2J 4A8
Phone: 519-747-8700
Fax: 519-747-8500
Email