Site plan applications

Site plan approval is needed for residential development containing more than two dwelling units and industrial/commercial properties and non-residential developments, with limited exceptions. 

Due to COVID-19 the Site Plan Review Committee is only scheduling virtual meetings.

Comments from the Site Plan Review Committee will be sent to the applicant on, or as close as possible to, the specified comment circulation date. At the time of formal submission, indicate if you need a meeting with the Site Plan Review Committee to discuss comments on the specified virtual meeting date. Staff will follow-up with a meeting request once the virtual meeting date is scheduled. Staff continue to be available for other meetings upon request, based on their availability.

On this page

  1. Site plan bylaw
  2. Pre-consultation process
  3. Application process
  4. Fees
  5. Watermain alterations

Site plan bylaw

Check the fee schedule for all site plan charges. Consult the Site Plan Bylaw (PDF) for full regulatory details. Site plans must conform to the city's Zoning Bylaw and evaluated against various design standards like the city's Urban Design Manual and Accessibility Standards Guide.

Pre-consultation process

Before submitting a site plan application, you are required to meet us to review the process and identify development and design priorities. In this meeting we will provide preliminary review comments. 

  1. Complete part A and the declaration section of the Site Plan Pre-consultation form (PDF).
  2. Include a Region of Waterloo notice of source water protection plan (see instructions below).
  3. Select a meeting date at least 10 business from when you submit your form (see schedule below).
  4. Following the format guidelines, submit materials to preconsultation@waterloo.ca.
  5. When we receive a complete pre-application, the meeting date and time will be confirmed.

Source water protection

All applications must comply with the Region of Waterloo’s Source Water Protection Plan. Follow this process to ensure your pre-consultation application is complete:

  1. Go to the region's source water protection map.

  2. Click on "I need a document for a building permit or development application" and enter location.

  3. Answer questions as prompted and download Notice of Source Protection Plan document.

  4. Save the document and include it in your application.

To ensure applicants have completed this step, we require a screening form (PDF) to be completed along with the Source Protection Plan document.

2022 Pre-consultation meeting schedule

City staff send comments to the applicant by email on the comment circulation date.

Submission deadline

Comment circulation date

January 5 2022

January 19 2022

January 19 2022

February 2 2022

February 2 2022

February 16 2022

February 16 2022

March 2 2022

March 2 2022

March 16 2022

March 16 2022

March 30 2022

March 30 2022

April 13 2022

April 13 2022

April 27 2022

April 27 2022

May 11 2022

May 11 2022

May 25 2022

May 25 2022

June 8 2022

June 8 2022

June 22 2022

June 22 2022

July 20 2022

July 20 2022

August 17 2022

August 17 2022

September 7 2022

September 7 2022

September 21 2022

September 21 2022

October 5 2022

October 5 2022

October 19 2022

October 19 2022

November 2 2022

November 2 2022

November 16 2022

November 16 2022

November 30 2022

November 30 2022

December 14 2022

Application process

Following your pre-consultation meeting, applications must be completed by the owner or authorized agent proposing a site plan.

  1. Complete an application for Site Plan Approval (PDF).
  2. Following the format guidelines, submit to siteplan@waterloo.ca by the deadline for your desired meeting date (find schedule below).

Extensions to the submission deadline will not be accepted unless prior written approval has been granted by the city’s manager of planning approvals.

If you have questions about your application, contact the Site Plan Coordinator at 519-747-8583, TTY (for deaf) 1-866-786-3941 or victoria.gignac@waterloo.ca.
The Site Plan Chair is laura.dewar@waterloo.ca 

 2021/2022 Major and standard site plan submission schedule
 Virtual meeting date is by appointment only and must be requested at time of submission.

Submission deadline

Comment circulation date

Virtual meeting date

November 3 2021

November 24 2021

NA

December 1 2021

December 15 2021

NA

January 4 2022

February 2 2022

February 7 2022

January 31 2022

March 2 2022

March 7 2022

February 28 2022

March 30 2022

April 4 2022

March 28 2022

April 27, 2022

May 2 2022

April 25 2022

May 25 2022

May 30 2022

May 23 2022

June 22 2022

June 27 2022

Dates below this line are tentative and will be confirmed in May 2022

 

June 20 2022

July 20 2022

July 25 2022

July 18 2022

August 17 2022

August 22 2022

August 15 2022

September 14 2022

September 19 2022

October 17 2022

November 16 2022

November 21 2022

November 14 2022

December 14 2022

December 19 2022

Fees

City of Waterloo fees are below. The Region of Waterloo charges include $300 to review applicable pre-consultation site plans and $805 to review applicable standard/major site plans. Please see the Regional Fee By-law Schedule for more information.

Application

Fees

Major site plan application

$8,715

Major site plan re-submission

$1,745

Standard site plan application

$5,830

Standard site plan re-submission

$1,145

Pre-consultation fee

$375

Site plan addendum

$1,170

Incomplete application fee

$130

Customized site plan agreement*

$1,150

* Applicant requested. Approval at discretion of the Director of Planning.

Watermain alterations

Watermain alterations require a separate application. The process and forms to request an alteration are on the watermains and valves page.