Site plan applications

Site plan approval is needed for residential development containing more than two dwelling units and industrial/commercial properties and non-residential developments, with limited exceptions. 

Check the fee schedule for all site plan charges. Consult the Site Plan Bylaw (PDF) for full regulatory details. Site plans must conform to the city's Zoning Bylaw and evaluated against various design standards like the city's Urban Design Manual and Accessibility Standards Guide.

Pre-consultation process

Before submitting a site plan application, you are required to meet us to review the process and identify development and design priorities. In this meeting we will provide preliminary review comments. 

  1. Complete part A and the declaration section of the Site Plan Pre-consultation form (PDF).
  2. Include a Region of Waterloo notice of source water protection plan (see instructions below).
  3. Select a meeting date at least 10 business from when you submit your form (see schedule below).
  4. Following the format guidelines, submit materials to preconsultation@waterloo.ca.
  5. When we receive a complete pre-application, the meeting date and time will be confirmed.

Source water protection

All applications must comply with the Region of Waterloo’s Source Water Protection Plan. Follow this process to ensure your pre-consultation application is complete:

  1. Go to the region's source water protection map.

  2. Click on "I need a document for a building permit or development application" and enter location.

  3. Answer questions as prompted and download Notice of Source Protection Plan document.

  4. Save the document and include it in your application.

To ensure applicants have completed this step, we require a screening form (PDF) to be completed along with the Source Protection Plan document.

2020 Pre-consultation meeting schedule

Request deadline

Meeting date

December 11, 2019

January 8, 2020

January 8, 2020

January 22, 2020

January 22, 2020

February 5, 2020

February 5, 2020

February 19, 2020

February 19, 2020

March 4, 2020

March 4, 2020

March 25, 2020

March 25, 2020

April 8, 2020

April 8, 2020

April 22, 2020

April 22, 2020

May 6, 2020

May 6, 2020

May 20, 2020

May 20, 2020

June 3, 2020

June 3, 2020

June 17, 2020

June 17, 2020

July 15, 2020

July 15, 2020

August 12, 2020

August 12, 2020

September 9, 2020

September 9, 2020

September 23, 2020

September 23, 2020

October 7, 2020

October 7, 2020

October 21, 2020

October 21, 2020

November 4, 2020

November 4, 2020

November 25, 2020

November 25, 2020

December 9, 2020

December 09, 2020

TBD

Application process

Following your pre-consultation meeting, applications must be completed by the owner or authorized agent proposing a site plan.

  1. Complete an application for Site Plan Approval (PDF).
  2. Following the format guidelines, submit to siteplan@waterloo.ca by the deadline for your desired meeting date (find schedule below).

2020 Schedule for major site plan submissions 

Submission date

Meeting date

January 8, 2020

January 28, 2020

February 5, 2020

February 25, 2020

March 4, 2020

March 24, 2020

April 1, 2020

April 21, 2020

May 6, 2020

May 26, 2020

June 10, 2020

June 30, 2020

July 8, 2020

July 28, 2020

August 5, 2020

August 25, 2020

September 2, 2020

September 22, 2020

October 7, 2020

October 27, 2020

November 4, 2020

November 24, 2020

2020 Schedule for standard site plan submissions 

Submission date

Meeting date

January 8, 2020

January 27, 2020

February 5, 2020

February 24, 2020

March 4, 2020

March 23, 2020

April 1, 2020

April 20, 2020

May 6, 2020

May 25, 2020

June 10, 2020

June 29, 2020

July 8, 2020

July 27, 2020

August 5, 2020

August 24, 2020

September 2, 2020

September 21, 2020

October 7, 2020

October 26, 2020

November 4, 2020

November 23, 2020

December 2, 2020

December 14, 2020

Fees

City of Waterloo fees are below. The Region of Waterloo charges include $300 to review applicable pre-consultation site plans and $805 to review applicable standard/major site plans. Please see the Regional Fee By-law Schedule for more information.

Application

Fees

Major site plan application

$8,375

Major site plan re-submission

$1,675

Standard site plan application

$5,600

Standard site plan re-submission

$1,120

Pre-consultation fee

$360

Site plan addendum

$1,120

Incomplete application fee

$125

Customized site plan agreement*

$1,100

* Applicant requested. Approval at discretion of the Director of Planning.

If you have questions about your application, contact the Site Plan Chair at 519-747-6108, TTY (for deaf) 1-866-786-3941 or laura.dewar@waterloo.ca