Site plan applications

Site plan approval is needed for residential development containing more than two dwelling units and industrial/commercial properties and non-residential developments, with limited exceptions. 

Check the fee schedule for all site plan charges. Consult the Site Plan Bylaw (PDF) for full regulatory details. Site plans must conform to the city's Zoning Bylaw and evaluated against various design standards like the city's Urban Design Manual and Accessibility Standards Guide.

Pre-consultation process

Before submitting a site plan application, you are required to meet us to review the process and identify development and design priorities. In this meeting we will provide preliminary review comments. 

  1. Complete part A and the declaration section of the Site Plan Pre-consultation form (PDF).
  2. Include a Region of Waterloo notice of source water protection plan (see instructions below).
  3. Select a meeting date at least 10 business from when you submit your form (see schedule below).
  4. Following the format guidelines, submit materials to preconsultation@waterloo.ca.
  5. When we receive a complete pre-application, the meeting date and time will be confirmed.

Source water protection

All applications must comply with the Region of Waterloo’s Source Water Protection Plan. Follow this process to ensure your pre-consultation application is complete:

  1. Go to the region's source water protection map.

  2. Click on "I need a document for a building permit or development application" and enter location.

  3. Answer questions as prompted and download Notice of Source Protection Plan document.

  4. Save the document and include it in your application.

To ensure applicants have completed this step, we require a screening form (PDF) to be completed along with the Source Protection Plan document.

Pre-consultation meeting schedule 

Request deadline

Meeting date

January 9, 2019

January 23, 2019

February 6, 2019

February 20, 2019

March 13, 2019

March 27, 2019

April 10, 2019

April 24, 2019

May 8, 2019

May 22, 2019

June 5, 2019

June 19, 2019

July 17, 2019

August 14, 2019

September 11, 2019

September 25, 2019

October 2, 2019

October 16, 2019

November 6, 2019

November 20, 2019

Application process

Following your pre-consultation meeting, applications must be completed by the owner or authorized agent proposing a site plan.

  1. Complete an application for Site Plan Approval (PDF).
  2. Following the format guidelines, submit to siteplan@waterloo.ca by the deadline for your desired meeting date (find schedule below).

Schedule for major site plan submissions 

Submission date

Meeting date

January 9, 2019

January 29, 2019

February 6, 2019

February 26, 2019

March 6, 2019

March 26, 2019

April 3, 2019

April 23, 2019

May 8, 2019

May 28, 2019

June 5, 2019

June 25, 2019

July 10, 2019

July 30, 2019

August 7, 2019

August 27, 2019

September 4, 2019

September 23, 2019

October 2, 2019

October 29, 2019

November 6, 2019

November 26, 2019

Schedule for standard site plan submissions

Submission date

Meeting date

January 9, 2019

January 21, 2019

February 6, 2019

February 25, 2019

March 6, 2019

March 18, 2019

April 3, 2019

April 15, 2019

May 1, 2019

May 27, 2019

June 5, 2019

June 24, 2019

July 10, 2019

July 22, 2019

August 7, 2019

August 19, 2019

September 4, 2019

September 23, 2019

October 2, 2019

October 21, 2019

November 6, 2019

November 18, 2019

December 4, 2019

December 16, 2019

Fees

City of Waterloo fees are below. The Region of Waterloo also charges $805 to review applicable site plans.

Major site plan application

$8,215

Major site plan re-submission

$1,640

Standard site plan application

$5,480

Standard site plan re-submission

$1,095

Pre-consultation fee

$353

Site plan addendum

$1,095

Incomplete application fee

$123.50

Customized site plan agreement*

$1,060

* Applicant requested. Approval at discretion of the Director of Planning.

If you have questions about your application, contact the Site Plan Coordinator at 519-747-8759, TTY (for deaf) 1-866-786-3941 or bebe.khan@waterloo.ca