Submit a nomination

You must submit nomination forms and pay a fee to have your name included on the 2022 municipal election ballot.

Nominations open May 2 and close August 19 at 2:00 p.m.


On this page

  1. Nomination requirements
  2. Submit a nomination
  3. Ward map
  4. Learn more about being a candidate
  5. Register as a third party advertiser

Nomination requirements

We accept nominations for:

  • City of Waterloo mayor and ward councillors
  • Waterloo Region District School Board Trustee (City of Waterloo and Township of Wilmot representatives)
  • Waterloo Region Catholic School Board Trustee (City of Waterloo and Townships of Woolwich and Wellesley representatives)

For French language school boards nominations must be filed with the municipality listed below:

Visit the Region of Waterloo for regional chair and council nominations.

Eligibility for mayor or ward councillor

You are eligible to be mayor or ward councillor if you are:

  • a Canadian citizen
  • at least 18 years of age

You must also be either:

  • a resident, land owner or tenant in the City of Waterloo
  • the spouse of a resident, land owner or tenant in the City of Waterloo

You must not be:

  • legally prohibited from voting in a municipal election
  • legally disqualified from holding the office of mayor or councillor

Eligibility for school board trustee

You are eligible to be a school board trustee if you are:

  • a Canadian citizen
  • at least 18 years of age
  • a resident in the area of jurisdiction for the school board

You must not be:

  • legally prohibited from voting in a school board election
  • legally disqualified from holding the office of school board trustee

Submit a nomination

The nomination period opens May 2 at 8:30 a.m. and closes August 19. Nominations are only accepted on August 19 from 9:00 a.m. at 2:00 p.m.

To file a nomination you must:

1. Complete all required forms

Mayor and ward councillor candidates must complete: 

  1. A nomination form
  2. An endorsement of nomination form

The endorsement form must be signed by 25 people eligible to vote in the City of Waterloo municipal election if it were held on the day they sign.  

School board candidates must complete a nomination form only. They do not need an endorsement form.

2. Submit in person

Bring printed forms and proof of identification/citizenship to the city clerk's office on the third floor of city hall. We're open from 8:30 a.m. to 4:30 p.m. on business days. Note that we will only accept nominations until 2:00 p.m. on August 19.

Forms must be submitted in person by the candidate or an agent. All signatures must be original in blue or black pen. No electronic documents or photocopies will be accepted.

3. Pay the fee

Nomination fees include:

  • $200 for mayor
  • $100 for all other offices

We accept cash, debit, certified cheque or money order. Certified cheques and money orders must be made payable to the City of Waterloo.

The nomination fee is considered a personal expense and not a campaign expense. You will get a refund if your campaign financial statements are filed by March 31, 2023.


Learn more about being a candidate

To learn how to be a candidate in a municipal election, visit the province's Candidates Guide. The Association of Municipalities of Ontario also has a candidates guide for municipal elections.

Candidates may attend a free virtual information workshop taking place on May 4 2022 at 6:30 p.m. Learn about the roles and responsibilities of regional and municipal councilors. The workshop will not cover nominations, campaigning, or other election processes.

Register to attend


Ward map


Register as a third party advertiser

Changes to the Municipal Election Act in 2006 changed rules for third party advertising that supports, promotes, or opposes a candidate or a “yes” or “no” answer to a question on a ballot.

To register as an advertiser you must be an Ontario resident or either:

  • a corporation carrying on business in Ontario
  • a trade union that holds bargaining rights for employees in Ontario

Use the provincial guide for third party advertisers to learn more about rules, spending limits and enforcement.

To register you must complete a Notice of Registration. The printed form must be submitted in person or by an agent, and have an original signature. There is no registration fee. 

We will accept registrations from 8:30 a.m. on Tuesday, May 2 until 4:30 p.m. on Friday, October 21.

Bring printed forms and proof of identification/address to the city clerk's office on the third floor of city hall. We're open from 8:30 a.m. to 4:30 p.m. on business days.

For more information contact our elections office at 519-747-8704, TTY 1-866-786-3941 or elections@waterloo.ca.