Council meetings

Council meetings are regularly scheduled on Mondays throughout the year. The council calendar has meeting times, agendas and minutes.

Go to council calendar


On this page


Meeting format and conduct

Waterloo city council meets throughout the year to make decisions on municipal matters. Meetings are held in council chambers on the third floor of city hall. Members of the public are welcome to attend. To speak on an item before council you must register in advance. See below for instructions.

The procedure bylaw (PDF) outlines how council and committees are conducted, including minutes, presentations, delegations, rules of conduct for members the public, voting and motions in council and committee meetings.

View council meeting webcast

When a council meeting starts, it will appear here. Past meetings are available on our YouTube page.

Speaking at council

If you have unresolved concerns about a matter before council, you're welcome to speak during a public meeting. Your name, city of residence and comments will be included on the public record. 

If you register as a 'delegation' (what we call speakers at council) before 10 a.m. on the day of the meeting, you will have 10 minutes to speak. If you register after 10 a.m. on the day of the meeting, you will have five minutes.

Groups speaking as a delegation are encouraged to select one spokesperson. 

If you want to address council on an issue that isn’t on the agenda, you must send a request by email or in person. 

 

Registering as a delegation

  • by phone at 519-747-8549 (or TTY 1-866-786-3941)
  • by email at clerkinfo@waterloo.ca
  • in person at the Legislative Services counter on the third floor of city hall
  • by mail to:

Legislative Services
City of Waterloo
100 Regina St. S.
PO Box 337, Station Waterloo
Waterloo, ON  N2J 4A8

Presentation tips as a delegation 

  • the chair of the meeting will ask you to approach the podium when it is your turn
  • be prepared to answer questions from council
  • address remarks to “mayor and members of council” or “chair and members of council” if at a committee meeting
  • the chair will ask you to be seated after questions are finished
  • electronic presentations must be submitted by 10 a.m. on the meeting day
  • to help council understand your position or presentation please provide a written overview by 9 a.m. on the Wednesday prior to the meeting, which will ensure it is included in the agenda package to clerkinfo@waterloo.ca
  • if you have handouts for council and staff, please bring 25 copies
  • stick to key messages by writing your notes for yourself