Council meetings

Due to COVID-19 city hall is closed to the public. Members of the public are invited to participate in this open meeting electronically by accessing the meeting via live-stream video on YouTube.

Council meetings are regularly scheduled on Mondays throughout the year. The council calendar has meeting times, agendas and minutes. All meetings are open to the public.

Go to council calendar


On this page


Meeting format and conduct

Waterloo city council meets throughout the year to make decisions on municipal matters. Meetings are held in council chambers on the third floor of city hall. Members of the public are welcome to attend. To speak on an item before council a person must register in advance. See below for instructions.

The procedure bylaw (PDF) outlines how council meetings are conducted, including minutes, presentations, delegations, rules of conduct, voting and motions in council meetings.

People attending council may take pictures and take recordings as long as they do not disrupt the meeting. All electronic devices must be turned off or switched to silent mode. 

Banners and signs are not permitted in the council chambers. 

View council meeting webcast

When a council meeting starts, it will appear here. Past meetings are available on our YouTube page.

Speaking at council

Any person is welcome to speak before council at a public meeting.

Here is what to typically expect when speaking before council:

  1. The Chair of the council meeting will call the delegation’s name and ask them to come to the podium. If the delegation sent an electronic presentation, it will be ready for them.
  2. Delegations will then be allowed to speak for their allotted time. Speakers can begin by addressing the council as “Mayor and members of council”.
  3. After the delegation has finished speaking, councillors may ask them questions.
  4. Once councillors are finished asking questions, the delegation will be excused and asked to be seated.

  5. Councillors may then ask staff questions about the delegation’s comments

If you register as a 'delegation' (what we call speakers at council) before 10:00 a.m. on the day of the meeting, you will have 10 minutes to speak. If you register after 10:00 a.m. on the day of the meeting, you will have five minutes.

Groups speaking as a delegation are encouraged to select one spokesperson. 

If you have an electronic presentation it will be loaded for you, assuming you provided it ahead of time. 

Registering as a delegation

In-person delegations are not being offered right now due to COVID-19. You can submit correspondence on agenda items to clerkinfo@waterloo.ca and it will be forwarded to council and senior members of staff and become part of the public record.

If you are interested in appearing at a council meeting, please apply to be a registered delegation. The below link has contact information for our council coordinator if you have any further questions. 

To find out when the next council meeting is, see our council calendar

Apply as a delegation

You can also visit us in person at the Legislative Services counter on the third floor of city hall.