Commissioning documents

Get your documents signed by a commissioner of oaths at City Hall. This is different from a notary public.


On this page:

  1. When you need this service
  2. Get your document commissioned
  3. Fee
  4. Documents we can and can't commission

When you need this service

You may need a document commissioned if it must be sworn or declared before an authorized official. 

This is common for:

  • pension or proof of life forms
  • vehicle ownership transfers or gifts
  • legal name changes
  • statements of residency or identification
  • applications that require a statutory declaration

For more information about commissioners of oaths and notary publics, visit the Ministry of Attorney General website.


Get your document commissioned

To have a document commissioned:

  • visit City Hall in person, Monday to Friday, 8:30 a.m. to 4:30 p.m. (arrive by 4:15 p.m.)
  • bring government-issued photo ID with your signature
  • sign documents in front of the commissioner

The commissioner may refuse to sign a document if it is incomplete or not eligible for commissioning.


Fee

The fee to commission a document is $30.

We accept cash or debit.


Documents we can and can't commission

If your document isn’t on this list, contact a notary public.

We can commission many types of personal, legal, and government documents, including:

  • appointment of special constable
  • affidavit for lost outdoors card
  • amendment to birth, death or marriage certificates
  • delayed statement of live birth
  • immunization exemption forms
  • domestic and foreign pension documents, proof of life
  • proof of residency, owner/tenant letters
  • statutory declaration by a person for change of sex designation
  • Canadian citizenship form(s)
  • statutory declaration of lost identification, must include police report number
  • sworn statement for the transfer of a used motor vehicle in the province of Ontario
  • affidavits for the Landlord and Tenant Board
  • statements for statutory declaration for Ontario Students Assistant Program (OSAP) of common-law status and supporting children
  • statutory declaration of theft of a HST cheque or federal cheque
  • affidavit of unregistered vehicle such as boards, motorcycles, snowmobiles, trailers etc.
  • statutory declaration for motor vehicle deals compensation fund
  • statutory declaration for digital development planning submissions – you can download and print the Statutory Declaration of Oaths form (PDF) to include with your planning or development application

We can’t commission documents such as:

  • notary public documents
  • estate settlement documents, wills, certificate of appointment of estate trustee without a will
  • divorce, separation marriage or cohabitation agreements
  • litigation guardian affidavit
  • power of attorney
  • mining claim forms or transfers for the province
  • transferring of un-patented mining claims
  • exposure device operator
  • custody documents
  • documents involving debts such as bankruptcy
  • real estate related documents
  • court, legal or civil issue related documents
  • declaration of claimant and indemnity and replacement of shares
  • statutory declaration of progress payment holdback security deposit
  • statement of arrears
  • tender documents
  • declaration of translator
  • age of majority or BYID card application
  • certified true copies
  • Ontario mortgage corporation documents
  • travel affidavit
  • affidavit of lost cheque

Contact us

For questions about commissioning a document: