Renew your rental licence

You need to renew both long-term and short-term licences annually. Follow these steps to renew.

First time applying? Apply for a long-term licence (over 30 days) or a short-term licence (30 days or less, e.g. Airbnb). 


On this page:

  1. Find your renewal date
  2. Prepare your documents
  3. Renew online or in person
  4. Pay renewal fees
  5. Contact us

1. Find your renewal date

The first renewal is on March 31. After that, licences renew based on the property’s street name:

  • A to D renew on March 31
  • E to M renew on August 31
  • N to Z renew on November 30

The second renewal fee will be prorated to cover the otime between March 31 and your assigned renewal date – for example, 16 months for an August 31 renewal or 20 months for a November 30 renewal.


2. Prepare your documents

Provide these forms every year:

Provide these every 5 years:

All forms must be current and dated within the past year.

You must include a police record check with your renewal every 5 years:

  • required for each property owner and applicant (if not an owner)
  • required for all directors and officers if the property is owned by a corporation, plus shareholders with more than 30% ownership
  • must be dated within 12 months of your renewal application

Get a police record check through Sterling Backcheck online service or your local police service.


2. Renew online or in person

Use our online application to renew. Pay with a credit card.

Renew rental licence online

You can also renew in person:

  • bring your documents to the Municipal Enforcement counter, first floor of City Hall
  • pay with cash, debit, credit, cheque or money order – payable to City of Waterloo

A $50 late fee applies if you miss your renewal date.


3. Pay renewal fees

Fees depend on the type of rental unit.

Use the table to find your renewal fee. If you’re not sure which class your rental falls under, check rental licence classes.

Rental licence renewal fees
Type # of bedrooms Fee
Class A 4 $376.54
Class A 3 $341.78
Class A 2 $312.82
Class A 1 $289.65
Class B and E 4 $297.76
Class B and E 3 $285.01
Class B and E 2 $272.27
Class B and E 1 $252.57
Class C n/a $406.66
Class D 2 $393.92
Class D 1 $393.92
Class Z 4 $376.54
Class Z 3 $341.78
Class Z 2 $312.82
Class Z 1 $289.65
Class Z Premium $34.76 / bedroom

Use the table to find your renewal fee.

Townhouse rental licence annual renewal fees
Townhouse blocks (by number of units) 1 bedroom 2 bedroom 3 bedroom 4 bedroom
4 to 10 $243.30 $243.30 $266.47 $301.23
11 to 20 $243.30 $243.30 $266.47 $301.23
21 to 30 $243.30 $243.30 $266.47 $301.23
31 to 40 $243.30 $243.30 $266.47 $301.23
41 to 50 $243.30 $243.30 $266.47 $301.23
51+ $243.30 $243.30 $266.47 $301.23

Contact us

Call 519-747-8785 or email rental@waterloo.ca with any questions.