Appendices

This volume provides all the appendices from the Comprehensive Engineering and Landscape Manual.

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On this page:

1. V2-A - General information
2. V2-B - Forms
3. V2-C - Site Plan Agreement
4. V2-D - Sample ownership transfer letters
5. V2-E - Development monitoring protocol
6. V3-A - Conceptual workspace and workspace management plans - checklist
7. V7-A - Vegetation management plan and landscape plan checklist for site plan review
8. V7-B - Site plan: tree protection or removal by location
9. V7-C - Preferred street tree species
10. V7-D Stock room price list
11. V7-E - Site inspection report form
12. V7-F - Substantial completion certificate
13. V7-G Final acceptance certificates
14. V7-H Site inspection form

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V2-A General information

1.0 Site cost estimate template

Below is an example of the details you need to provide for your site cost estimate. View this PDF on how the information needs to be compiled for submission. On the first page you will need to provide:

• a header of including the date (month, date, year) and who the site costs work was prepared by
• Developers name
• consultants name and logo
• cumulative sub-totals of each section and overall summary of costs, engineering fees and 50% total for security calculations

You will need to provide on each page:

• owner name
• site address
• page number as a footer
• items as applicable to project with units, total cost, estimated quantity, unit costs, total costs

Site works cost estimate
(Developers name)
Street, Waterloo
Consultant name/logo
Prepared by:

Summary     Date

Underground servicing works	Total cost
Sanitary service	$-
Storm sewers	$-
Water service	$-
Subtotal	$-
Engineering review fee (5%)	$-
Developer (50%)	$-

 

Above ground works	Total cost
Site surface works	$-
Roadworks / surface construction	$-
Subtotal	$-
Engineering review fee (5%)	$-
Developer (50%)	$-

Landscape works	Total cost
Plant material and installation	$-
Landscape structures	$-
Subtotal	$-
Engineering review fee (5%)	$-
Developer (50%)	$-

Total (all parts)	$-
Engineering review fee (5%)	$-
Total Developer (50%)	$-

Site works cost estimate
Owner's name
#, Street Name, Waterloo

Sanitary service

Item #	Spec.	Item description	Unit	Estimated quantity	Unit price	Total cost
1	OPSS 410	Supply and install 150mm PVC SDR 28 Sanitary Service Connections, complete with all appurtenances, plug and marker, bedding, etc.	m	0.0	$-	$-
2	OPSS 410	Supply and install 150mm PVC SDR 28 Sanitary Service Connections, complete with all appurtenances, plug and marker, bedding, etc.	m	0.0	$-	$-
3		Re-banching existing sanitary manhole to direct flow towards north invert, complete with all appurtenances, etc.	LS	0.0	$-	$-
4	OPSS 407	Supply and install storm sewer manholes complete with all appurtenances, benching, granular backfill, etc. 1200 mm	ea	0.0	$-	$-
Subtotal						$-

Storm sewers

Item #	Spec.	Item description	Unit	Estimated quantity	Unit price	Total cost
1	OPSS 410	Supply and install storm sewer including excavation, approved bedding, backfill and compaction to final grade, plugs, etc. and disposal of any excess material.	m	0.0	$-	$-
a)		200 mm PVC (SDR 35)	m	0.0	$-	$-
b)		250 mm PVC (SDR 35)	m	0.0	$-	$-
c)		300 mm PVC (SDR 35)	m	0.0	$-	$-
2	OPSS 407	Supply and install storm sewer manholes complete with all appurtenances, benching, granular backfill, etc.			$-	$-
a)		120 mm	ea	0.0	$-	$-
b)		600x600mm catchbasin	ea	0.0	$-	$-
c)		Stormceptor 300	ea	0.0	$-	$-
3	OPSS 1860	Supply and install geotextile beneath catchbasin grates.	ea	0.0	$-	$-
Subtotal						$-

Water service

Item #	Spec.	Item description	Unit	Estimated quantity	Unit price	Total cost
1	OPSS 701	Supply and install 150mm water service, to property line, including curb stop, marker, etc.	m	0.0	$-	$-
2	OPSS 701	Pressure test, swab, flush and chlorinate mains to satisfaction of Engineer per City Standards.	LS	0.0	$-	$-
3		Water Metre Chamber	LS	0.0	$-	$-
Subtotal						$-

Site surface works service

Item #	Spec.	Item description	Unit	Estimated quantity	Unit price	Total cost
1	OPSS 310	Supply, place and compact Asphalt HL4 ( 90mm thick)	t	0.0	$-	$-
2	OPSS 314	Supply, place and compact (100% SPD) granular B ( 350mm thick)	t	0.0	$-	$-
3	OPSS 102	Supply, place and compact (100% SPD) granular A ( 150mm thick)	t	0.0	$-	$-
4	SS-17OPPSS-351	Concrete sidewalk, patio and garbage area with 75 mm depth of Granular 'A' bedding: 125mm thick concrete sidewalk	m2	0.0	$-	$-
5	OPSS 353	Supply and install concrete curb.	m	0.0	$-	$-
6		Supply and place sod and 150mm topsoil.	m2	0.0	$-	$-
10		Supply and place concrete Redi-Rock retaining wall - 0.50m wide	m	0.0	$-	$-
11		Supply and place low decorative concrete wall - 0.20m wide	m	0.0	$-	$-
Subtotal						$-

Roadworks / surface construction

Item #	Spec.	Item description	Unit	Estimated quantity	Unit price	Total cost
1		Remove and dispose of asphalt in roadway, full depth, including saw cutting.	m2	0.0	$-	$-
2		Remove and dispose of existing concrete sidewalk and concrete driveway ramps, all widths and thicknesses, including private concrete	m2	0.0	$-	$-
3		Remove and dispose of existing concrete curb and curb & gutter all types and sizes.	m	0.0	$-	$-
4		Excavate and dispose of material to road sub grade.	m3	0.0	$-	$-
5		Supply and place imported Granular ‘B’ material with Type II gradation as per OPSS 1010 for road subbase construction as per OPSS 314	t	0.0	$-	$-
6		Supply, place, grade and compact Granular ‘A’ material as per OPSS 1010 for road base construction as per OPSS 314	t	0.0	$-	$-
7		Supply, place and compact 80mm HL-8 hot mixed binder asphalt as per OPSS 310 including asphalt cement as per OPSS 1101 for road	t	0.0	$-	$-
8		Supply, place and compact 40mm HL-3 hot mixed surface asphalt at intersections as per OPSS 310 including asphalt cement as per OPSS	t	0.0	$-	$-
9		Supply and install concrete barrier curb and gutter as per OPSS 353 and OPSD 600.040	m	0.0	$-	$-
10		Supply and install concrete sidewalk and private walk including Granular ‘A’ bedding.	m2	0.0	$-	$-
11		Supply, place, grade and compact topsoil to a thickness of 100 mm as per OPSS 570 and install No.1 nursery sod as per OPSS 571	m2	0.0	$-	$-
12		Disconnect and cap at main existing water service line. Existing service pipe to be removed and disposed.	ls	0.0	$-	$-
13		Disconnect and cap at property line existing sanitary service line. Existing service pipe to be removed and disposed.	ls	0.0	$-	$-
Subtotal						$-

Landscape works

Plant material and installation

*Note: plant prices include mulch and edging.

Item #	Spec.	Item description	Unit	Estimated quantity	Unit price	Total cost
1	D. tree	Species - botanical name (common name, 70mm CAL.)	ea	0.0	$-	$-
2	D. tree	Species - botanical name (common name, 50mm CAL.)	ea	0.0	$-	$-
3	C. tree	Species - botanical name (common name, 250cm HT.)	ea	0.0	$-	$-
4	C. tree	Species - botanical name (common name, 175cm HT.)	ea	0.0	$-	$-
5	Shrub	Species - botanical name (common name, 60cm HT., #3 CONT.)	ea	0.0	$-	$-
6	Perennial	Species - botanical name (common name, #1 CONT.)	ea	0.0	$-	$-
7	Ornamental grass	Species - botanical name (common name, #1 CONT.)	ea	0.0	$-	$-
8	Planting medium for shrubs	450mm minimum depth	m3	0.0	$-	$-
9	Planting medium for trees	Minimum Xm³ per tree	m3	0.0	$-	$-
10	Topsoil and sod	Topsoil and sod	m2	0.0	$-	$-
11	Reinforced turf	Topsoil and grass seed mix with reinforced turf product (GrassPave or equivalent)	m2	0.0	$-	$-
12	Native seed mix (non-grass)	Mix description	m2	0.0	$-	$-
13	Root barrier	1.2m depth (48") x 0.6m length	ea	0.0	$-	$-
14	Riverstone mulch	River mulch (size)	m3	0.0	$-	$-
15				0.0	$-	$-
16				0.0	$-	$-
17				0.0	$-	$-
Subtotal						$-

Landscape structures

Item #	Spec.	Item description	Unit	Estimated quantity	Unit price	Total cost
1	Fence	1800mm height decorative wood fence	lm	0.0	$-	$-
2	Fence	(HT)mm height decorative metal fence	lm	0.0	$-	$-
3	Wooden privacy screen	(HT)mm height decorative wood privacy screen	lm	0.0	$-	$-
4	Bike rack	Direct burial bike rack - multiple bikes (manufacturer and model/style info.)	ea	0.0	$-	$-
5	Bike ring	Direct burial bike ring and post - 2 bikes (nanufacturer and model/style info.)	ea	0.0	$-	$-
6	Bench	Wood and metal bench (manufacturer and model/style info.)	ea	0.0	$-	$-
7	Bench	Steel bench (manufacturer and model/style info.)	ea	0.0	$-	$-
8	Pedestrian waste receptacle	Trash receptacles (manufacturer and model/style info.)	ea	0.0	$-	$-
9	Armour stone	Armour stone (1000mm x 600mm x 400mm)	t	0.0	$-	$-
10	Masonry pillars	(Dimensions) masonry fence	ea	0.0	$-	$-
11	Wood fence - connection pillars	(Dimensions) wood fence	lm	0.0	$-	$-
12	Decorative screen	Description (to screen hydro transformer, garbage receptacles, etc.)	ea	0.0	$-	$-
13	Concrete paving	Description	m2	0.0	$-	$-
14	Pigmented/colour concrete paving	Description	m2	0.0	$-	$-
15	Stamped concrete	Description	m2	0.0	$-	$-
16	Unit pavers	Description	m2	0.0	$-	$-
17	Decorative unit pavers	Description	m2	0.0	$-	$-
18	Flagstone paving	Description	m2	0.0	$-	$-
19	Specialty items	Description (Shade Structure, Trellis, Gazebo, Entry Elements, etc.)	ea	0.0	$-	$-
20	Arch. wind screen	Description	ea	0.0	$-	$-
21	Site lighting	Stand alone fixtures only, not lights fastened to building	ea	0.0	$-	$-
22	Retaining walls	Description	lm	0.0	$-	$-
23	Handrails	Description (landscape elements/ main entry)	ea	0.0	$-	$-
24				0.0	$-	$-
25				0.0	$-	$-
Subtotal						$-

2.0 Sample LC summary sheet

View the below sheet required for security reductions or release through the Site Plan Process.

Sample LC Summary Sheet (PDF)

3.0 Sample schedule 'B' cost estimate

Below are the details you need to provide for your schedule 'B' cost estimate. Please view this PDF on how the information needs to be compiled for submission.

You will need to provide on each page:

• 30T - subdivision number
• phase number
• page number as a footer
• items as applicable to project with: units, total cost, estimated quantity, unit costs, total costs, broken down by blocks or streets as applicable

Sample Schedule 'B' Cost Estimate

Subdivision Name 30T-XXXXC

Phase 1

Street	Service	Estimate subdivider cost	Estimated City cost	Total estimated cost
Part A - underground services to base asphalt (phase 1)
Street 'A'
Sanitary sewers		$-	$-	$-
Watermains		$-	$-	$-
Storm sewers		$-	$-	$-
Road to base asphalt		$-	$-	$-
Totals		$-	$-	$-
Street 'B'
Sanitary sewers		$-	$-	$-
Watermains		$-	$-	$-
Storm sewers		$-	$-	$-
Road to base asphalt		$-	$-	$-
Totals		$-	$-	$-
Street 'C'
Sanitary sewers		$-	$-	$-
Storm sewers		$-	$-	$-
Road to base asphalt		$-	$-	$-
Totals		$-	$-	$-
Block XX - emergency access
Sanitary sewers		$-	$-	$-
Watermains		$-	$-	$-
Road to base asphalt		$-	$-	$-
Totals		$-	$-	$-
Block XX - storm water management pond
Grading, inlet and outlet works		$-	$-	$-
Totals		$-	$-	$-
Total part A - underground services (phase 1)		$-	$-	$-
Part B - surface works (phase 1)
Street 'A'
Sidewalk		$-	$-	$-
Surface works		$-	$-	$-
Totals		$-	$-	$-
Street 'B'
Sidewalk		$-	$-	$-
Surface works		$-	$-	$-
Totals		$-	$-	$-
Street 'C'
Surface works		$-	$-	$-
Totals		$-	$-	$-
Block XX- emergency access
Surface works		$-	$-	$-
Totals		$-	$-	$-
Block XX - parks
Surface works		$-	$-	$-
Totals		$-	$-	$-
Block XX - storm water management pond
Surface works		$-	$-	$-
Totals		$-	$-	$-
Total part B - surface works (phase 1)		$-	$-	$-
Grand totals phase 1 - parts A and B		$-	$-	$-
Notes: Totals include an allowance of 10% for contingencies, 5% for engineering and 13% for HST.

 

Sample Schedule 'B' Cost Estimate

Subdivision Name 30T-XXXXC

Phase 2

Street	Service	Estimate subdivider cost	Estimated City cost	Total estimated cost
Part C - underground services to base asphalt (phase 2)
Street 'D'
Sanitary sewers		$-	$-	$-
Watermains		$-	$-	$-
Storm sewers		$-	$-	$-
Road to base asphalt		$-	$-	$-
Totals		$-	$-	$-
Part 'E'
Sanitary sewers		$-	$-	$-
Watermains		$-	$-	$-
Storm sewers		$-	$-	$-
Road to base asphalt		$-	$-	$-
Totals		$-	$$-	$-
Total part C - underground services (phase 2)		$-		$-
Part D - surface works (phase 2)
Street 'D'
Sidewalk		$-	$-	$-
Surface works		$-	$-	$-
Totals		$-	$-	$-
Street 'E'
Sidewalk		$-	$-	$-
Surface walks		$-	$-	$-
Totals		$-	$-	$-
Grand totals phase 2 - parts C and D		$-	$-	$-
Totals phase 1 and 2		$-	$-	$-
Notes: Totals include an allowance of 10% for contingencies, 5% for engineering and 13% for HST.

V2-B - Forms

View the below forms required for compliance with Ontario Building Code and the City's Development Process.

Commitment to general review by architects and engineers (PDF)

Development compliance letter (PDF)

V2-C - Site Plan Agreement

View a sample Site Plan Agreement template used by the City.

Site Plan Agreement (PDF)

V2-D - Sample ownership transfer letters

View sample Ownership Transfer Letters used by the City.

Ownership transfer letters (PDF)

V2-E - Development monitoring protocol

1.0 Introduction

The City’s Development Monitoring Protocol stems from recommendations in the 1993 Laurel Creek Watershed Study. Its goal is to ensure that environmental features receive ongoing evaluation before, during and for two years after development. Trends shown by the monitoring are used to take corrective actions, where necessary, and to maintain and enhance practices that are shown to benefit and maintain desirable environmental conditions.

2.0 Stage I monitoring (pre-construction)

2.1 Purpose

The pre-construction monitoring activities will identify quantitatively the existing environmental conditions of the development site. This baseline data will assist in the design of best management practices and also provide comparable data for performance evaluation of mitigative measures, which may be employed within the development project.

2.2 Features and monitoring requirements

Through the pre-consultation stage of the planning process, a review of existing documentation and consultation with municipal and environmental agency representatives will occur. Existing environmental features will be identified for the development property and the lands immediately adjacent. Each development site will be unique and may have few or a complex array of environmental features to be considered. The following sections describe the features which are to be considered and how, when, where and why they will be monitored.

2.2.1 Surface Water

Features

Surface water features can be described as areas that hold or convey water for a period of time and/or support habitat diversity. Each is briefly defined.

"Watercourse" An intermittent (flows partially through the year) or perennial (flows all year round) flow path which conveys water from one point to another. This feature may provide habitat for fish, waterfowl, invertebrates and small mammals.

"Pond" A body of water generated from surface and/or subsurface drainage and discharges overland or to subsurface soils. This feature may also provide habitat for fish, waterfowl, mammals, invertebrates, vegetation communities and birds. Ponds may be either permanently or seasonally wet and they may be directly connected or may simply be adjacent to a watercourse (e.g. connected only by overflow channels to the watercourse).
"Lake" A permanent open body of water that supports a varying degree of habitat and receives runoff and/or subsurface discharge from an existing drainage area.

"Wetland" A natural area that is seasonally or permanently covered by shallow water and supports wetland vegetation and habitat community. A natural vegetation community typically exists throughout and/or adjacent to wetlands.

Water chemistry

Various indicators (a physical feature which can be affected by the quality of water) and parameters (a characteristic which assists in determining water quality) measure the chemistry of water. Through the determination of parameters the quality of the water is established and subsequently the significance of the water body on the ecosystem and natural resource areas is determined.

The Laurel Creek Watershed Study established five parameters that must be tested when conducting monitoring of surface water. They are as follows:

1. Temperature: Water temperature is measured at specific locations to establish changes in thermal regimes and the effect of contributing flow sources.
2. Dissolved Oxygen (DO): Is the presence of dissolved oxygen within water which sustains aquatic life and the aesthetic quality of surface waters. Oxygen is the most widely used water quality parameter and is used in determining the impact of contaminants on oxygen resources. It is a significant factor in the development of water quality management plans.
3. Total Suspended Solids (TSS): Is the quantity of sediment material dispersed and suspended within a given quantity of water. A high concentration of TSS will yield turbid, cloudy water.
4. Total Phosphorus (TP): Measures the concentration of all forms of phosphorous (dissolved or suspended) within a water column including organic and inorganic sources. Phosphorous is a key nutrient in an aquatic environment and a major contributor to alga blooms.
5. Total and Fecal Coliform (E.coli): A count of Total Coliform within a sample of water including Escherehia coli which originates in humans and warm-blooded animals. This bacteria is a good indicator if water quality is acceptable for human recreation purposes.

These five parameters are measured as described in the following sections. Depending on the sensitivity of the receiving water body, additional quality parameters may require measurement to establish sources and contribution of various pollutants.

In measuring water chemistry parameters, specific locations are typically investigated to determine at-source or discharge quality characteristics. These include upstream discharge points (e.g. where water leaves an adjacent area and enters the developing lands), possibly where two or more flow systems meet and at the downstream limits of a developing site. Typically a minimum of two locations are required in monitoring an existing development site, however additional locations may be required depending on the existence of terrestrial features (e.g. woodlands, wetlands, discharge areas), watercourses and water bodies.

The collection of water samples for laboratory testing considers steps to ensure that sample results are representative. The five parameters defined above are measured during a site visit and subsequent laboratory testing. Typically, a sampling exercise may be as follows:

1. Arrive at sampling site;
2. Take general notes of observations including high and low water level indicators, weather conditions and rainfall event status;
3. Stand downstream of sampling station and begin sampling;
4. Using appropriate laboratory jars, collect a representative sample;
5. With a thermometer or thermocouple meter, take temperature of the water in the field;
6. With a Dissolved Oxygen meter (or other acceptable practices) take Dissolved Oxygen measurement within the water body;
7. Place filled sample containers in portable cooler, carry to vehicle and place on ice;
8. Transport samples to laboratory for further analysis, filling out the chain of custody papers correctly; and,
9. Laboratory begins testing and analysis and provides draft report of results.

A representative sample for a given station should be delivered to the testing laboratory within 24 hours of collection.

During each monitoring year (March to November) at least one sample per month should be taken within 24 hours of a rainfall event. Additionally, where appropriate at least three dry weather (low flow) events should be sampled over the course of a monitoring year. Data collected shall be tabulated and summarized in the reporting format described in Section 5.0.

Water quantity

To establish the water flow rate within an existing drainage feature, measurements are to be employed that determine the rate and quantity at which water moves. Depending on the feature, flow measurement may or may not be required. Some areas within the City of Waterloo have established flow monitoring stations. Their extended use through development may be appropriate for specific locations within a developing site.

If it is determined that Stage I flow measurements are required, data should be collected at one or more of the following locations if they exist:

1. At an existing monitoring station;
2. At inflow points to a given water body;
3. At or near confluence points of tributary or stream reaches; and/or,
4. At discharge points from a water body near the downstream property boundary.

To establish the flow rate, quantity, veloCity and general characteristics of flow movement, several methodologies can be employed, depending on depth, access and nature of flow and discharge features. Flow measurement procedures are generally described as follows:

1. Arrive at monitoring station;
2. Set up monitoring flow measurement equipment;
3. Take readings of veloCity within the stream at various section locations;
4. Measure cross-sectional widths and depths of stream; and,
5. Record measurements and general observations.

These steps are generally applicable to smaller streams and watercourses, inflow points to ponds and stormwater management basins and discharge locations of permanent bodies of water. In certain situations where more detailed flow information is required, the installation of weirs, orifice mechanisms, pressure transducers and/or data loggers may be appropriate.

Flow measurements are typically recorded during and after rainfall events and are coordinated with water quality sampling. During each monitoring year (March to November) at least one sample per month should be taken within 24 hours of a rainfall event. Additionally, where appropriate at least three dry weather (low flow) events should be sampled over the course of a monitoring year. Data collected shall be tabulated and summarized in the reporting format described in Section 5.0.

Erosion

The movement of soil particles from an existing landscape by surface runoff/flow constitutes the erosion process. In both intermittent and perennial watercourses scour and deposition of soils is a natural process. To monitor activity, attention is directed at the erosion rate of soil particles, quantity of material removed and the effect of this soil on existing topography, vegetation and the receiving water body.

The location of erosion monitoring sites is determined by the flow characteristics of the water body. A developing site will be reviewed in the field for identification of all existing erosion sites. If a reach of watercourse is to remain in its existing state, a permanent station should be established within this reach where physical geometry and channel characteristics would be measured.

It is noted that depending on phasing of development, local erosion sites, steep slopes and contributing intermittent drainage features will require visual and/or photographic observation.

If erosion monitoring is required during Stage I, the data collection and interpretation is summarized as follows:

1. Confirm number and location of monitoring stations on subject watercourse;
2. Establish permanent reference points using steel stakes or equivalent markers on each side of the watercourse;
3. Reference stakes to development site survey;
4. Survey stream depths, widths and limits of bank movement;
5. Observe, photograph and note soil movement, vegetation health or loss and overall local site conditions;
6. Compare to previous records; and,
7. Assess and recommend action as required.

Visual and/or photographic records at the stream sections should occur when surface water quality sampling is performed after large rainfall events and a minimum of once a month. Additionally, as a minimum an annual survey of the reference stations should be undertaken in the fall (to document the results of any summer thunderstorms). This survey will be compared with previous surveys to determine the long term stability of the stream system.

Aquatic habitat (benthic invertebrates)

Aquatic habitat within a surface flow system is gauged by the diversity of living species which exist within the water body and its riparian limits.

Benthic invertebrates are small organisms that inhabit channel bed areas for all or part of their life cycle and are good indicators of water quality for the following reasons:

1. They tend to be present in all types of aquatic systems;
2. They are easily collected and identified;
3. Species have a range of tolerances to various parameters such as changes in temperature;
4. They continuously inhabit an aquatic environment; and,
5. They are exposed to the effects of change in environmental conditions.

If benthic monitoring is necessary, an inventory should be taken at least once a year to determine changes in population and species type.

An aquatic biologist should collect and evaluate the benthic sample. The general procedure is as follows:

1. Establish a permanent monitoring reach;
2. Collect a representative sample of invertebrates using standard procedures;
3. Analyze the sample to determine species and numbers of all organisms collected;
4. Calculate appropriate indices from results;
5. Evaluate and compare with other data sources where applicable; and,
6. Identify any changes to the aquatic community.

Based on current practices, annual samples taken in the fall are sufficient to monitor the aquatic habitat of a specific watercourse.

2.2.2 Groundwater

The Region and City of Waterloo rely on local groundwater systems for potable water. To protect and preserve these resources, development proposals must identify groundwater recharge and discharge areas that could potentially be affected by changes in land use.

Recharge areas are defined as that portion of a drainage basin in which surface waters enter the ground and travel downward towards groundwater systems. Discharge areas are those areas which exhibit groundwater discharge to the surface. Typically these areas are identified through the planning process.

The Stage I monitoring of these features (if required) consists of observing seasonal fluctuations in groundwater levels and establishing existing water chemistry conditions. The following sections detail measurement and sampling of groundwater.

Groundwater levels

Groundwater levels are measured through the installation of monitoring wells or piezometers into the groundwater system. Water levels within aquifer systems may change depending on seasonal precipitation and duration of dry periods.

The locations of monitoring wells are typically identified within or adjacent to recharge and discharge areas. Recharge areas have surface soils with high infiltration (e.g. sands and/or gravels). Discharge areas are normally found in low areas adjacent to streams or within valley systems.

Water levels can be measured using an electronic water level indicator tape, with the measurement referred to the top of the well pipe. The geodetic elevation of the ground surface and top of pipe must be established so the relative groundwater elevations across the site can be compared.

Frequency of the water level monitoring is typically a seasonal occurrence as water movement within subsurface soils varies from site to site and is quite different from surface water movement. The Laurel Creek Watershed Study suggests that levels be recorded once in each season (spring, summer and fall) as a minimum.

Groundwater chemistry

The chemical and biochemical constituents in groundwater determine its usefulness for industry, agriculture and the home. The Region of Waterloo has a mandate to protect groundwater systems to ensure the sustainability of our water supply. Development of land must ensure that no negative impacts occur within these resource areas. Therefore, monitoring and analyses of groundwater quality should be undertaken to understand the existing chemistry.

Water samples for laboratory testing would be extracted from monitoring wells established for water level measurement. Therefore, locations should be established early in the monitoring program development to ensure that areas of interest can be evaluated for levels, chemistry or both.

Groundwater samples will be collected from each identified monitoring well utilizing the following procedure:

1. Prior to the collection of a water sample, the well will be purged to ensure the sample collected is representative of subsurface conditions;
2. Once the samples are collected, they are transported to a laboratory for chemical analysis; and,
3. Concentrations of various parameters as identified by provincial and municipal objectives will be determined and included in the reporting process (refer to Section 5.0).

Since changes to groundwater chemistry typically occur very slowly, well samples should be taken annually (at the same time in each year) to monitor groundwater quality.

It is noted that all of the sampling activities identified above may not be required for every site. Each monitoring site is dependent on location, contribution of flow to existing systems and the objectives of planning documents.

2.2.3 Terrestrial features

Through provincial and municipal assessments and Watershed/Subwatershed studies, several significant terrestrial features within the City of Waterloo have been identified for protection. Therefore, development plans must acknowledge these features. Some examples of these features include Environmentally Sensitive Policy Areas, woodlands, wetlands and riparian corridors associated with creek systems.

The Stage I monitoring of terrestrial features will include a field assessment of areas of interest contained within and adjacent to the development property.

Each visit will consist of a photographic inventory of vegetation units (i.e. species and health), including buffers and riparian corridors, hedgerows and individual trees where appropriate, problem areas, and general documentation of site conditions. Data collected will identify:

1. Condition (health) of vegetation including individual trees;
2. Evidence of local soil movement;
3. Evidence of development and human activity encroachments;
4. General fish and wildlife observations; and,
5. Overall conditions of the unit observed.

This assessment should occur twice annually (preferably spring and fall). Any remedial action requirements should be identified at the time of the inspection.

3.0 Stage II monitoring (during construction)

3.1 Purpose

Construction activity generally requires approved vegetation removal, extensive earth grading activities and the employment of various site specific controls to ensure that surface and subsurface water systems and environmental features are not impacted by these actions. The Stage II monitoring program is developed and implemented according to municipal objectives and is required to protect environmental areas and maintain sedimentation control on a developing site.

3.2 Features and monitoring requirements

In addition to the monitoring program established in Stage I, additional site specific features require monitoring through the construction period. Additional features generally consist of erosion and sediment controls, stormwater management facilities and stream rehabilitation features. Each is detailed below.

3.2.1 Erosion and sediment controls

As part of the development process the Developer is required to prepare and submit for approval an Erosion and Sediment Control Plan which demonstrates how the construction site(s) will be controlled to minimize the amount of soil movement. The measures employed in this plan may include:

1. Paige wire and/or sediment fencing, diversion berms and swales;
2. Rock check dams;
3. Temporary sediment basins;
4. Sediment traps;
5. Catch basin grate covers;
6. Site vehicle mud mats; and,
7. Tree protection fencing.

Prior to the onset of area grading and the installation of sediment controls, City staff, the consultant and the site supervisor will field review the development site to confirm the locations of the controls identified on the Erosion and Sediment Control Plan. Once installed, agency staff will confirm (in the field) the satisfactory installation of the controls.

As construction proceeds, inspection of all erosion and sediment controls by the Developer’s representative will be required on a weekly basis and after large rain events to ensure their proper function, operation and maintenance. Where corrective measures are deemed necessary, the Developer will take actions immediately. This may include replacement of silt fence, removal and disposal of sediment build-up and/or stabilization of temporary berms and check dams. Observations and remedial actions taken will be summarized, documented and, as necessary, submitted.

3.2.2 Stormwater management facilities

The initial stages of construction typically require that stormwater management facilities be constructed to receive runoff from infrastructure installed on the serviced lands. These facilities can include one or a combination of the following:

1. Sediment forebays;
2. Constructed wetlands;
3. Wet ponds;
4. Dry ponds;
5. Contact cooling trenches, soakaway pits, infiltration galleries;
6. Soft measures including grassed swales and buffer strips; and,
7. Oil/grit separators (Stormceptors).

As facilities are constructed and placed into operation, their operation and performance must be monitored. Therefore, in addition to the Stage I monitoring stations, samples from the inlets and outlets of these features will require analysis for Total Suspended Solids (TSS). During each monitoring year (March to November) at least one sample per month should be taken within 24 hours of a rainfall event. Additionally, where appropriate at least three dry weather (low flow) events should be sampled over the course of a monitoring year. Data collected shall be tabulated and summarized in the reporting format described in Section 5.0.

The subsurface facilities will be inspected visually on a weekly basis during site construction to identify any operational deficiencies or corrective measures required. All stormwater management measures will be maintained through the construction period. This may include periodic sediment removal, modifications to facility components to refine operation and replanting of native, non-invasive vegetative species.

3.2.3 Stream rehabilitation

Through planning processes various reaches of watercourses within the City of Waterloo have been identified for rehabilitation. This typically consists of local re-alignment and grading of eroded reaches, construction of energy dissipation devices and planting of soil stabilizing, native, non-invasive vegetation species. In addition to the engineering servicing drawings submitted for review and approval, where appropriate, stream rehabilitation drawings prepared by a qualified specialist are also submitted for review, comment and approval. These drawings show the location, extent and type of work proposed and are used to establish monitoring stations to confirm function and stability once installed. Depending on the design and pre-construction alignment/pattern of the watercourse, one or more stations may be established to monitor the movement and stability of the newly created stream features.

The monitoring at these sites will include (as a minimum):

1. Photographic inventory of works installed upstream, downstream and across/ through the station;
2. Field measurements of bank, slope and channel relative to a pre-determined reference point;
3. Assessment of planted vegetation for growth, success and/or replacement; and,
4. Observation and reporting of sediment movement through the new system.

During the initial stages of the stream rehabilitation, weekly observations and documentation of the stream and bank stability, vegetation growth, substrate composition and flow conveyance will occur. Following implementation two annual detailed inspections will occur until such time the watercourse is accepted by the City. These inspections should occur during the spring and fall periods to assess high and low flow conditions.

4.0 Stage III monitoring (post construction)

With the completion of Stage II monitoring, site construction is mostly completed and the monitoring frequency should be reduced to reflect the stability of the site (i.e. no more active grading, vegetation is established, site is stable). Stage III monitoring will be initiated once the development reaches 90% buildout and the site is generally stable. Monitoring in this Stage is a continuation of existing monitoring at a reduced frequency.

4.1 Purpose

The purpose of Stage III monitoring is to ensure that the watershed targets are being met and the ecological health of on-site and adjacent terrestrial areas are maintained. It will also indicate where, when and if it is necessary to perform mitigative measures and establish the effectiveness of all controls placed in operation. This stage of monitoring will continue for two years.

4.2 Features and monitoring requirements

The focus of Stage III monitoring is to assess permanent mitigation measures completed on site during the construction process. Because of the extensive monitoring history of the site to this point in the development process, the stream conditions and operation/performance of any best management practices and stormwater management facilities will be well known.

The Stage III monitoring will continue with the monitoring performed in the previous two stages. The major change in this stage of monitoring is the frequency of sampling and measurement. Subject to City and other agency approval, the monitoring can be reduced as follows:

1. Surface water (temperature, DO, TSS, TP, bacteria, flow): Minimum of one wet and one dry weather sample (low flow) per season;
2. Erosion: Minimum of six observations per year (same timing as surface water and water quantity sampling) and one survey inspection per year;
3. Aquatic Habitat: One sample per year during the fall; and,
4. Confirmation of vegetation conditions twice per year.

4.3 Stormwater management facilities

In addition to the environmental features on site, the stormwater management practices implemented during development will continue to be monitored after substantial completion of development. This may include stormwater management ponds or wetlands, infiltration facilities (lot level soakaway pits or larger infiltration galleries) and any other constructed mitigative measures placed on site.

Parameters to be monitored and sampling locations will be the same as for the Stage II programs in order to maintain consistency and also to observe any changes in performance following completion/stabilization. Since grading and servicing activities are complete, the weekly erosion and sediment control monitoring will not be required. The stormwater management facilities should be monitored for temperature, TSS and bacteria following one rainfall event and one low flow event per season.

4.4 Stream rehabilitation

Monitoring a stream rehabilitation project is very dependent on the extent of work and the rehabilitation design. During the planning approval process, a monitoring program would have been developed to observe and document changes to the system over time once the system has become established. This protocol should be continued as intended in the design. Some of the features of the stream rehabilitation project that should be monitored include pool and riffle sequence locations, channel depth, sediment sizes, bank and bed erosion and bank vegetation success. Any areas showing signs of failure should be repaired in an expeditious manner.

Once completed and stabilized one detailed inspection will occur annually on the rehabilitated stream. Any remedial works recommended will be implemented immediately following observation. Recording and documentation of these inspections will be as described in the following sections.

5.0 Timing and reporting

The purpose of this section is to provide guidance on when each monitoring stage should be initiated and completed and on the reporting requirements for the City, Region and GRCA.

5.1 Stage I (pre-construction)

Stage I monitoring should be initiated two years in advance of grading in order to ensure that valid seasonal baseline data is available for the affected development lands in its pre-construction state. This data will facilitate a comparison with data collected through the construction phases and with other locations within the watershed.

A Terms of Reference for the Stage I monitoring program should be submitted to the City, Region and GRCA for review and acceptance prior to the monitoring getting underway.

The results of the Stage I monitoring program should be reported to the City, Region and GRCA on an annual basis. Annual reports should present and summarize the data that has been gathered and include a discussion of the implications of that information.

5.2 Stage II (during construction)

In addition to the monitoring initiated in Stage I, Stage II monitoring should include the erosion and sediment controls to be implemented on site during construction and the performance of any constructed control features (e.g. stormwater management facilities and channel works). For that reason, Stage II monitoring should start with the beginning of construction activities (i.e. grading) and extend until the development reaches 90% buildout and the site is generally stable.

To facilitate the transition from Stage I to Stage II, the Terms of Reference that was approved by the agencies for Stage I should be reviewed and updated to incorporate the Stage II components.

The results of the Stage II monitoring program should be reported to the City, Region and GRCA on an annual basis. Annual reports should present and summarize the data that has been gathered and discuss any observed trends or other implications of the results. Should any monitoring reveal unusual or unexpected results, the proponent should notify the agencies immediately and forward the supporting information along with an assessment of the proposed mitigation measures.

5.3 Stage III (post construction)

Stage III monitoring should be initiated when the development reaches 90% buildout and the site is generally stable. Stage III monitoring continues for a period of two years.

To facilitate the transition from Stage II to Stage III, the Terms of Reference that was updated for Stage II should be once again reviewed and updated to address Stage III.

The results of the Stage III monitoring program should be reported to the City, Region and GRCA on an annual basis, unless there are unusual or unexpected results (which should be reported immediately). Annual reports should present and summarize the data that has been gathered and discuss any observed trends or other implications of the results.

V3-A Conceptual workspace and workspace management plans checklist

Below is a checklist for conceptual workspace and workspace management plans. View a PDF chart of this information.

V7-A Vegetation management plan and landscape plan checklist for site plan review

Below is a checklist for a vegetation management plan and landscape plan checklist for site plan review. View a PDF chart of this information.

Instructions: Applicant shall review requirements which are significant to this application at this time. These requirements may be modified with the submission of additional information. Use this checklist as a guide to prepare a complete submission for both Vegetation Management Plan, and Landscape Plan (with details) for review by City staff in support of the Site Plan Review Committee’s (SPRC) Recommendation for Approval. This list shall be used in conjunction with applicable sections of the current City of Waterloo Urban Design Manual and Development Engineering Manual. Landscape design must comply with CPTED design principles and City of Waterloo’s Accessibility Guidelines.

A. General Submission Requirements
Plan Preparation Requirements:
Vegetation Management Plans (and report, if required) must be prepared by a Landscape Architect, Registered Professional Forester, or qualified Arborist. Landscape Plans must be prepared and sealed by a Landscape Architect (Full Member).
Submission Coordination Requirements: It is the responsibility of the applicant to coordinate both the Vegetation Management Plan and Landscape Plan submissions with the Site, Engineering (Servicing, Grading, and Construction Staging), and Electrical/Site Lighting Plan submissions. Provide notation on each individual plan indicating that the plans have been coordinated.
1.	Vegetation Management Plan
2.	Arborist Report (required if large amount of vegetation exists on site or if significant work will occur within the TPZ of trees to be preserved)
3.	Landscape Plan including details
4.	Cost estimate – representing the total value of landscape works, provided in an itemized breakdown to determine 50% of total that will be provided in the form of a Letter of Credit as a security for the completion of landscape works. Provide at final submission.
5.	Digital Submission of Final Approved Plan: PDF format (CAD drawing may be required)
B. General Plan Requirements
6.	Project Name, municipal address
7.	Consultant Information in Title Block
8.	Seal and Signature of Landscape Architect/qualified professional
9.	Initials of individual who prepared the plans
10.	North Arrow
11.	Key Plan
12.	Legend
13.	Scale (metric) and graphic bar scale
14.	Property limits and R.O.W., surveyed and labelled
15.	Existing and proposed conditions / improvements
16.	All utilities, servicing, light standards, hydro poles and overhead wires, fire hydrants, etc.
17.	For landscape plans, clearly identify/label the location(s) of existing/proposed: Snow storage visibility triangles flanking the driveway entrance(s) to the site hydro infrastructure, including transformers, duct banks and easements, if any gas meter(s) extents of any underground structures (i.e., parking, basements, transformer vaults, etc.), if any exterior garbage storage swales fire department connections light standards window wells, (if any)
C. Vegetation Management Plan (VMP) Requirements
18.	Identify locations of all existing vegetation on site. Individual tree locations must correspond with tag numbers. Locations of trees, particularly boundary trees and trees on adjacent properties must be accurate to the satisfaction of City staff.
19.	Identify locations of all existing vegetation located within six (6) metres of the site on adjacent private and/or public properties. Refer to the City’s Street Tree Bylaw (No. 2014-078) for protection and removal requirements for boulevard trees.
20.	Provide a Tree Inventory Schedule, which includes species (common and botanical names), condition, trunk size (diameter at breast height), drip line/canopy size, identification tag number of the tree, minimum Tree Protection Zone, location (site, adjacent private property with address, shared boundary tree with address, public ROW, etc.), and recommendation action to indicate whether the tree is proposed to be preserved, preserved with impact, removed, or transplanted. This list should include recommendation action for existing trees identified on adjacent properties.
21.	Identify on the VMP existing trees proposed to be removed, preserved, preserved with impact, or transplanted. Each category noted must have individual graphic representation and must correspond with the Tree Inventory Schedule.
22.	Recommend that the proposed built form footprints consider the mature vegetation on site early in the design process, and seek out all reasonable site solutions for preservation and incorporation into the proposed site plan. Mature vegetation should be preserved where possible in accordance with section G of the SPRG and justifications for removal should be provided.
23.	Every effort must be made to preserve and protect existing vegetation that is located on adjacent properties. If there is potential impact to boundary trees and/or trees located on adjacent properties, documentation must be provided to the Site Plan Review Committee which indicates that the adjacent property owner(s) are aware of the proposal and the potential harm to existing vegetation. For proposed removals of boundary trees or trees on adjacent properties, a Letter of Consent shall be provided to the SPRC. A template outlining the requirements is available upon request to Landscape Reviewer noted above. Where impact/injury to preserved shared boundary trees or trees on adjacent properties has been identified the applicant agrees to provide an assessment of the impact to the long-term health of each tree, to be prepared by a qualified expert (i.e. Certified Arborist). It is recommended that the applicant secure signed acknowledgement of the proposed impacts from the adjacent property owner.
24.	Where tree preservation is proposed, provide detail(s) of Tree Protection Fencing. Staff’s preference is for a 1.2m high paige wire fencing secured to 2.4 m height steel T-bar posts positioned at a maximum of 3.0m on centre and at all changes in direction. The paige wire fencing will be wired in three (3) places evenly spaced along the steel T-bar with #10 galvanized wire. Tree Protection Zone signage shall be installed on all sides of the Tree Protection Fencing. The distance between signs shall not exceed 30 meters on any one side of the fencing. Where site works are expected to occur over an extended period of time, Tree Protection Fencing shall also include 150 mm diameter cedar posts with a height of 2.4 m, positioned at a maximum of 21.0 on centre along extent of tree protection fencing. Alternatives to this fencing may be satisfactory to City Staff, subject to discussion with the consulting LA/Arborist.
25.	Include a note on the Existing Conditions and Removals Plan for tree removals to refer to the approved Vegetation Management Plan. Any information pertaining to vegetation provided on the Existing Conditions and Removals Plan (typically part of the Engineering drawing set) shall not be used for site vegetation management.
26.	Install tree protection fence at minimum of 1m outside of the tree drip line to delineate the required Tree Preservation Zone (TPZ). In locations where space is limited and proposed work cannot be avoided, Tree Protection Fencing shall be located at the Minimum TPZ Distance, as referenced in the table below: Show the minimum TPZ for all trees where the standard TPZ cannot be provided. This should be shown as a distinct line type from the dripline/canopy limit. A description of the extent of anticipated injury type and extent and an assessment of impact to long-term health should be clearly documented for each tree where the Minimum TPZ is encroached upon. Assessment shall be provided by a qualified expert.
27.	Include the following City Standard VMP notes as applicable to the application: All existing vegetation located on site, and on adjacent properties within 6m of the property line (both private and public) have been identified on the VMP. The location of all trees and property boundaries have been accurately located/represented on this plan. Tree ownership determination has been based on accurate tree locations, field review and property boundary information. No vegetation removals may occur from the site until the issuance of the building permit. Where no building permit is required, tree removals may not occur until the time of final site plan approval (inclusive of engineering approvals). All tree clearing shall be in accordance with the federal Migratory Birds Convention Act, 1994, and the provincial Endangered Species Act, 2007. Clearing activities shall be completed in accordance with all recommended bird nesting windows and the protection of Species at Risk habitat. Tree Protection Fencing (TPF) shall be certified by the Consultant to be in compliance with the approved Vegetation Management Plan. Upon receipt of TPF certification and a satisfactory site inspection by an Engineering Services Landscape Representative, final approval shall be granted by City Staff prior to the commencement of any work or vegetation removals. Tree preservation fence will remain installed for the duration of construction. Any trees identified to be preserved that are impacted by development (further to the approved VMP plan) will be replaced with the same species or an approved alternate, to the satisfaction of the City of Waterloo, at a minimum of 70 mm caliper size for deciduous trees and a minimum 250 cm height for coniferous trees. Any root and branch pruning of existing vegetation to be preserved on site shall be in conformance with current ANSI A300 Standards. Every effort to preserve and protect vegetation located on adjacent properties will be undertaken during construction/site works Approvals as granted by the City of Waterloo through the Site Plan approval process do not supersede any civil or common law property rights. It is the applicant/Owner’s responsibility to: determine ownership and coordinate and obtain approvals of: Any removal of a shared boundary tree or tree located on adjacent property; Any injury to a shared boundary tree or tree located on adjacent property; Encroachment and access requirements; resolve any property disputes; and ensure compliance with all applicable laws. Where impact/injury to preserved shared boundary trees or trees on adjacent properties has been identified the applicant agrees to provide an assessment of the impact to the long-term health of each tree, to be prepared by a qualified expert (i.e. Certified Arborist). The City recommends that the Owner obtain written owner acknowledgement and approval of the required work and potential impacts where potential injury has been identified within the TPZ. All trees located on shared property boundaries or on adjacent properties that are proposed to be removed (as identified on this plan or in the accompanying arborist report) will have Owner approval documented through a signed Letter of Consent for each property to be provided prior to Site Plan Approval.
28.	Prior to the issuance of the building permit, the following items are required to be submitted to the Landscape Representative from Engineering Services: A letter of certification for the installed tree preservation fencing; and A request for the landscape representative to complete an inspection of the tree protection fencing. The City must accept the installed tree protection fencing prior to the issuance of the Building Permit. It is the developer’s responsibility to ensure that required tree protection fencing is maintained in accordance with the approved plans during the course of construction and that any breaches are repaired immediately.
D. Landscape Plan and Detail Requirements
i) Planting Requirements
29.	Provide a proposed plant list, including key, quantity, botanical and common names of proposed plant materials, size and condition (ie W.B., potted etc), minimum on-centre spacing, and comments (tree-form, specimen etc.)
30.	Native, salt, and/or drought tolerant plant species are encouraged to respond to site-specific conditions such as adjacent high-traffic/parking areas, natural areas, etc.
31.	Minimum required plant sizes: deciduous trees: 70mm caliper W.B. for street trees, 50mm caliper W.B. for all other site development, columnar or multi-stem form trees subject to City discretion coniferous trees: 250cm height shrubs: #3 container, and 60cm height for deciduous shrubs perennials/ornamental grasses: #1 container groundcovers: 10cm container
32.	Proposed plant materials must be spaced adequately and provided in appropriate quantities to minimize weed growth and future maintenance requirements.
33.	Coordinate plant materials proposed with those existing on adjacent properties as well as existing buildings or structures on adjacent properties.
34.	Identify any required Regional Municipality of Waterloo and City of Waterloo daylight corners. The minimum City of Waterloo requirements are: 3m x 15m visibility triangle at street intersections (corner lots) 3m x 3m visibility triangle alongside any driveway access and property line Consider visibility restrictions within the designated visibility triangle including any potential obstructions and planting heights. Note that the maximum height of plant materials at maturity that may be located within the visibility triangle is 50cm height.
35.	Landscape buffers to be provided at site perimeters, particularly where low-rise residential/sensitive land uses are adjacent. The following minimum standards shall apply: minimum 1.5m width to support planting, 3m or more is preferred plant material height shall be a minimum of 1.5m tall where low-rise residential is adjacent maximize tree planting, particularly of large-canopied species provide all-season interest/screening through a variety of plant species buffers should be provided without encroachment from any buildings, structures, enclosures, parking areas, driveways, retaining walls, ramps or other impervious areas Refer to the Urban Design Manual, Part 4 – Site Plan Review Guidelines, Section H – Landscape & Buffers, Section ii for graphic examples of landscape buffers.
36.	Provide enhanced planting where visibility into site occurs from public areas such as from the street. Front and flankage landscaping shall include large canopy trees, all-season foundation plantings, etc.
37.	Provide street trees within the public Right-of-Way. Refer to current City of Waterloo’s List of Preferred Species for Street Trees for species recommendations. Alternative species may be acceptable subject to City Staff approval. Ensure that any tree plantings located below overhead utility lines are in line with applicable utility/City standards. Street Tree Layout Standards: Boulevards must be a minimum of 1.5m in width or more where trees are proposed Tree layout shall be centered within the boulevards with widths of less than 2.5m Trees shall be spaced 8m on centre for large canopy species; 6m on centre for small canopy species Minimum setbacks: Sidewalk and other impervious surface: 1.0 m Major underground utilities: 1.0m Centreline of any underground servicing: 2.0 m Water valves: 3.0 m Light Standard: 3.0 m Utility Pole: 3.0 m Fire Hydrants: 3.0 m Transformers: 1.5 m to 3.0 m from opening Driveway Access or Curb Cut: 3.0 m Regulatory Traffic Signs: 9.0 m Outside of the daylight visibility triangle at vehicle road accesses and intersections Regional Arterial Roads: Street trees shall be native species per Tree and Shrubs Native to the Regional Municipality of Waterloo and Invasive Alien Herbaceous Species, 1993. Tree planting shall be in accordance with the Context Sensitive Regional Transportation Corridor Design Guidelines, June 2010. Proposed trees shall not obstruct commercial/business signage. (Note: referenced documents available upon request).
38.	Planting medium/topsoil shall be provided in continuous beds where plant material is proposed. Clearly indicated in notes or planting details. Minimum depth requirements: 900mm depth where trees are proposed 600mm depth where shrubs or perennials/ornamental grasses are proposed
39.	Provide genetic diversity in species proposed. No one genus should represent more than 30% of the total plantings proposed on a site.
40.	Address recommendations from wind study/opinion letter through site landscaping.
41.	Include the following City Standard landscape notes as applicable to the application: All Landscape Drawings are fully coordinated with the Vegetation Management Plan, Site Plan, Lighting, and Engineering submissions. Any plant material substitutions must be to the satisfaction of the City of Waterloo. Any work or access required within the Right-of-Way will require a work permit from either the City of Waterloo or the Regional Municipality of Waterloo (as applicable) prior to the start of the work. A one (1) year warranty will be implemented for all landscape materials in accordance with the Site Plan Agreement.
ii) Urban Planting Situations
42.	Provide shading of impervious areas including parking areas, driveway accesses and plazas as well as at other strategic locations such as near outdoor amenity space and along walkways/sidewalks. Consider the following design features and strategies to maximize tree planting across the site: Landscape medians and islands within parking areas Tree grates or planters with soil cells Large canopy tree planting at perimeters
43.	Provide landscaped areas (including trees) over underground or raised parking structures. Include the following information: Detailed cross section(s) of the roof/structure to the planting bed/raised planter and materials proposed within Indicate the minimum depth of planting medium
44.	Provide proposed green roof and/or rooftop garden/amenity space. Include the following information: Detailed cross section(s) of the proposed plant materials, planting bed/raised planters through to the roof/structure Indicate the minimum depth of planting medium Indicate green roof installation product (if applicable) Consider species selection (of trees, but also large shrubs) based on microclimate conditions (elevation above grade), size of mature tree/shrub, water availability, maintenance and density of leaf cover.
45.	Minimum soil volume targets for planting beds where trees are proposed: 30 cu.m. per large canopy tree 15 cu.m. per small canopy tree Shared volumes between tree groupings will be considered where appropriateness can be demonstrated Where the above soil volumes cannot be achieved and where ability to install trees on site is limited, the SPRC may require the use of structural soil or structural cells (ex. Deep Root Silva Cell, City Green Strata Cells, equivalent) and/or trench planting methods to achieve the minimum amount of soil volumes to support tree growth on site. Provide the required installation details for the above products and demonstrate how minimum soil volumes have been provided on site.
46.	Structural cells provided within the public right-of-way through site development must be inspected for compliance with the approved plans prior to finished surface installation.
47.	Where trees/shrubs are proposed to be installed in raised planters, include a minimum of 25mm to 50mm (1”-2”) insulation to mitigate winter freeze/thaw cycles.
48.	Where underground parking per Section 6.2.2 of the Zoning by-law is located below a required landscaped buffer, there shall be a minimum one-point-two metres (1.2m) between grade and the underground parking.
iii) Hardscape and Landscape Feature Requirements
49.	Label proposed surface materials (for example, pedestrian connections, pavers, etc.) and/or provide hatching with corresponding legend.
50.	Proposed fencing/decorative screening: Wood privacy fence/screening – min. 150mm x 150mm (6”x6”) posts with min. 45cm dia. footing Decorative metal ornamental fence – encouraged where adjacent public sidewalks, and to delineate outdoor patio areas Show all limits of existing and proposed fencing on plan and indicate where existing fencing will be retained or removed as well as clearly label transition changes between fencing types Perimeter fencing is recommended adjacent parking areas to screen views and mitigate headlight glare 1.5m height black vinyl chain-link fencing, with no gates or openings unless specified, is City standard at all interfaces where private lands abut buffer lands, environmental lands, woodlots and open spaces meant to be naturalized to minimize encroachment. City may accept privacy wood fence as an alternative.
51.	Provide outdoor bike parking: Install bike racks on hard surface areas such as concrete (not sod or mulch) Short-term bike parking spaces shall be provided at the main entrance to the building and where applicable also provided at residential entrances Covered bike parking is encouraged Locations shall not conflict with pedestrian circulation, shall not inhibit site accessibility requirements, and shall be convenient to access Provide a detail with mounting specifications; City of Waterloo’s preference is for a single arch (inverted ‘U’) surface mount bike rack Provide layout dimensions for: individual spaces, on center spacing of bike racks, access aisle widths, and distances to adjacent obstacles/buildings
52.	Provide outdoor amenity space for residents/employees that include the following elements: Seating elements and tables (installation, manufacturer, model/style, etc.) Trash receptacles Cigarette snuffs Proposed paving for area (product, colour, pattern, installation, etc.) Shade structure (where planting space is limited)
53.	Promote pedestrian connectivity throughout the site including connections to the public realm, parking areas, and building entrances. Identify pedestrian/vehicle conflict areas and provide dedicated crossings for user safety. Recommend that the minimum width of the walkway is 1.8 m to 2.0 m Crossings should include painted line work or change in paving materiality/colour for clear delineation of pedestrian crossing zone Provide tactile plates/detectable warning surface at all exterior barrier-free paths of travel and pedestrian crossings per Ontario Building Code/AODA requirements (as applicable).
54.	Encourage improved interface between public-private properties. Unit pavers are not permitted with the City right-of-way. An encroachment agreement is required for all plantings/landscaping that encroaches into the public right of way.
55.	Provide details for all applicable landscape elements proposed on the site including but not limited to: Paving (includes product, colour, pattern, etc.) External garbage storage systems (EarthBin/Moloks etc.) Site furnishings such as benches, tables, bike racks, trash receptacles Fencing Retaining walls Raised planters Gateway/entrance features Architectural wind screens/shade structures Soil cells Tree grates
iv) Utility, Servicing and Grading Requirements
56.	Provide unobstructed access to any fire department connection locations. These areas shall be clear of shrubs and trees. Install only low-growing plant materials (for example, perennials/grasses) in this area.
57.	Ensure light standards do not conflict with proposed tree locations and obstruct illumination levels.
58.	Landscape screening shall be provided between the street frontages and any garbage storage, above-grade utility infrastructure (including gas and hydro meters), loading or parking areas. Provide plant materials with all-season interest/screening attributes. Where space is limited decorative screening can be considered in the form of metal panels, walls, fencing, etc.
59.	Pad-mounted Transformers: All hydro transformers must be screened using a combination of decorative screening or all-season planting. Plant materials and decorative screens must be set outside of the required 6m x 6m hydro transformer easement per Enova Power requirements. Duct banks and underground power lines: Trees are not permitted within the required 3m wide hydro easement over an underground high-voltage duct bank Minimum clearance required is 1m between the edge of the root ball and to the edge of the duct/conduit per Enova Power guidelines A root barrier is recommended to be installed for further separation between potential rooting areas and underground hydro lines Hydro duct banks may not conflict within landscape buffer therefore locate the hydro duct bank below drive aisles as opposed to below the site landscape areas Where landscaping (small shrubs, perennials, grasses) is proposed over top of the proposed hydro duct bank/within the hydro easement provide a cross-section showing how site landscaping may be accommodated identifying the minimum depth of planting medium for landscape installation on top of the duct bank, and the proposed depth of the hydro duct bank. Any proposed landscaping which does not meet the requirements/landscaping with potential conflict with the hydro lines, transformers, or easements will require written clearance from Enova Power.
60.	Site servicing may not conflict with site landscaping. Specifically: Municipal site services must be located a minimum of 2m away from any proposed trees Recommend the use of a 1.2m (48”) depth root barrier product in areas where space is limited to protect private services/utilities where sufficient cover/separation cannot be provided. Root barriers shall not prevent unnecessary root access to available soil volumes.
61.	Provide specifications of any proposed retaining walls. The following information must be provided: Minimum and maximum proposed height(s) of the walls Accurately reflect the widths of the required walls (to scale) on the plan Proposed products, materials and finishes Details shall include: Drainage/backfill considerations including outlet intent/connection to servicing Tiebacks Footings and anticipated construction/excavation area required for installation Fastening details of fence/guards to the wall (if applicable) A note that the final design to be stamped by a qualified engineer and that no substitutions/modifications from the original design intent are to occur with approval from the City of Waterloo
62.	Ensure that all 3:1 slopes are identified and that slope stabilization has been considered through proposed plant selection, sod/seeding methods, and with the provision of erosion control strategies such as blankets or matting, particularly where steeper slopes are proposed.
63.	Swales, storm water storage areas and infiltration galleries: Do not locate woody materials within the centerline of a proposed swale Ensure seed/sod type will is appropriate to proposed slopes and function Incorporate planting into storage areas Avoid conflicts with underground infrastructure such as infiltration galleries, recommend the use of a root barrier where planting is adjacent Ensure species selection of plant material, seed mix or sod is appropriate to the function and design of the feature considering regular soil moisture levels, flood frequency and duration and maintenance requirements
v) Required Warranty on Landscape Surface Works
64.	In compliance with the Registered Site Plan Agreement, all landscape materials must be under warranty for a period of one (1) year, commencing on the date of substantial completion certificate as provided by the City of Waterloo Landscape Representative. * Staff strongly encourages the Applicant to obtain at minimum a two-year plant material warranty despite the City’s requirement for a one-year warranty. Any additional warranty will not impact the release of the performance deposit upon the completion of the required one-year warranty period.
65.	Upon the completion of the installation of site Landscape Surface Works, the qualified Landscape Architect must inspect and certify compliance with the approved landscape plans. The Landscape Architect must provide certification to the City upon completion of the installation and approximately 6 weeks before the warranty period expiry, the Landscape Architect may contact the City requesting the release of the performance deposit. At that time, staff will complete a second inspection to verify the existence, health and condition of installed plant materials for release of the performance deposit once the year warranty period has expired.
66.	Due to unfavourable environmental conditions, landscape compliance inspections will be completed between May 1st and October 31st of a calendar year.
F. Site/Development Specific Requirements
67.	Refer to preconsultation document for site/development specific requirements.

V7-B Site plan: tree protection or removal by location

Below are the details for a site plan on tree protection or removal by location. View a PDF chart of this information.

Owner: applicant / developer

Location: Existing Tree On-Site

Description: A tree whose trunk exists entirely on the proposed development site.

Protection/injury:

• Installation of standard tree protection fencing in accordance with the approved Vegetation Management Plan. Installation of standard tree preservation area signage on the fencing, for information purposes.
• Follow proper arboriculture practices as noted in the ANSI A300 standards when working in vicinity of tree to be?preserved on site.
• The consulting Landscape Architect/Arborist must certify the fence installation and request an inspection by the City. City staff will complete the inspection before the Building Permit may be issued for the site

Removal:

• If specimen is not a significant tree or considered endangered (or at risk), the tree(s) may be removed no earlier than upon issuance of the final site plan approval (including engineering acceptance) for the site in accordance with the approved Vegetation Management Plan.

Owner: abutting property owner (City or Region) of the property where the tree is located

Location: Tree Existing on Public Property  Adjacent to Development Site

Description: A tree whose trunk exists entirely on public (City or Regional) property, within 6m of the property line shared with the development site.

Protection/injury:

• Installation of standard tree protection fencing in accordance with the approved Vegetation Management Plan. Installation of standard tree preservation area signage on the fencing, for information purposes.
• Follow proper arboriculture practices as noted in the ANSI A300 standards when working in vicinity of tree to be preserved on site.
• The consulting Landscape Architect/Arborist must certify the fence installation and request an inspection by the City. City staff will complete the inspection before the Building Permit may be issued for the site

Removal:

• Contact City Forester to obtain permission as outlined in the current street tree by-law to remove or injure the tree(s).
• If specimen is not a significant tree or considered endangered (or at risk), the tree(s) may be removed no earlier than upon issuance of the final site plan approval (including engineering acceptance) for the site in accordance with the approved Vegetation Management Plan.

Owner: Any (Applicant / Developer, Abutting Private Owner, Abutting Public Owner or Common Ownership)

Location: Any Location: Species at Risk in Ontario (Protection, Removal, Harm to/ Injury of, Destruction of Habitat)

Description: The Endangered Species Act, 2007 (ESA) protects species that are at risk and their habitats. Species at Risk (SAR) include those who have been identified to be extirpated, endangered, threatened or of special concern within the province of Ontario. A current list of Species at Risk in Ontario is found at: O. Reg. 230/08: Species at Risk in Ontario List.

Refer to the following regulation for more information:
Endangered Species Act, 2007, S.O. 2007, c. 6 (ontario.ca)

Protection:

• It is the responsibility of the applicant to determine if tree(s) which have been designated as a species at risk exist on the site or within limits of the site, to follow all requirements under the ESA, and to advise City staff in the case which a species at risk have been identified.
• Installation of standard tree protection fencing at minimum distance around tree in accordance with City requirements. Installation of standard tree preservation area signage, for information purposes.
• The consulting Landscape Architect/Arborist must certify the fence installation and request an inspection by the City. City staff will complete the inspection prior to issuance of the Building Permit for the site.

Injury/removal:

• It is the responsibility of the applicant to determine if  tree(s) which have been designated as a species at risk exist on the site or within limits of the site, to follow all requirements under the ESA, and to advise City staff in the case which a species at risk have been identified.
• A permit or agreement must be obtained from the Ministry of the Environment, Conservation and Parks (MECP) if the proposed development proposes killing or harming any identified SAR or damaging or destroying the habitat of SAR Species at Risk in Ontario list
• Conditional Exemptions from the ESA exist for some species (such as Juglans cinerea – Butternut) which allows an applicant to submit a notice form to register the activity with the ministry before certain types of activity can commence (such as removal of hybrid trees or trees which have been assessed to be in a certain Category. For more information: O. Reg. 830/21: Exemptions - Barn Swallow, Bobolink, Eastern Meadowlark and Butternut
• Where SAR or SAR habitat is proposed to be damaged, harmed, or removed, submit documentation to the City showing that the applicant has completed their due diligence in accordance with the ESA.

Owner: Applicant / Developer + Adjacent Property Owner of the property where the tree is located or partially located

Location: Tree Existing as Common Property (also known as Boundary Tree)

Description: Every tree whose trunk is growing on the boundary between adjoining lands is the common property of the owners of the adjoining lands. 1998, c. 18, Sched. I, s. 21. (Ontario Forestry Act)

Protection:

• Installation of standard tree protection fencing in accordance with the approved site Vegetation Management Plan. Installation of standard tree preservation area signage on the fencing, for information purposes.
• Follow proper arboriculture practices as noted in the ANSI A300 standards when working in vicinity of tree to be preserved on site.
• The consulting Landscape Architect/Arborist must certify the fence installation and request an inspection by the City. City staff will complete the inspection before the Building Permit may be issued for the site.

Injury:

• Provide an assessment of the impact to the long-term health of the tree to be injured, as prepared by a qualified expert (i.e. Certified Arborist) and demonstrate that tree will be subjected to minimal impact.
• City recommends that the Applicant/Developer contact the Adjacent Property Owner and form an agreement concerning the proposed injury anticipated to the tree(s).
• Approvals as granted by the City of Waterloo through the Site Plan approval process do not supersede any civil or common property laws and rights. It is the applicant/Owner’s responsibility to:
  • determine ownership and coordinate and obtain approvals of:
    • Any removal of a shared boundary tree or tree located on adjacent property;
    • Any injury to a shared boundary tree or tree located on adjacent property; and
    • Encroachment and access requirements.
• Installation of standard tree protection fencing in accordance with the approved Vegetation Management Plan. Installation of standard tree preservation area signage on the fencing, for information purposes.
• Follow proper arboriculture practices as noted in the ANSI A300 standards when working in vicinity of tree to be preserved on site.
• The consulting Landscape Architect/Arborist must certify the fence installation and request an inspection by the City. City staff will complete the inspection before the Building Permit may be issued for the site.

Removal

The Ontario Forestry Act states that “Every person who injures or destroys a tree growing on the boundary between adjoining lands without the consent of the land owners is guilty of an offence under this Act. 1998, c. 18, Sched. I, s. 21.”
Therefore, the applicant will be required to:

• Contact the Common Property Owner and form an agreement concerning the proposed removal of the tree(s). Provide City with a written Letter of Consent signed by both parties, in advance of obtaining final site plan approval. Template of required information can be requested from City staff
• With adjacent property owner approval in writing and if specimen is not a significant tree or considered endangered (or at risk), the tree(s) may be removed no earlier than upon issuance of final site plan approval (including engineering acceptance) for the site in accordance with the approved Vegetation Plan.

Owner: Adjacent Property Owner of the property where the tree is located

Location: Tree Existing on Private Property Adjacent to Development Site

Description: A tree whose trunk is growing on adjacent private property. For the purposes of Site Plan Approvals, staff are interested specifically in trees that are located within 6m of the property line shared with the development site.

Protection:

• Installation of standard tree protection fencing in accordance with the approved Vegetation Management Plan. Installation of standard tree preservation area signage on the fencing, for information purposes.
• Follow proper arboriculture practices as noted in the ANSI A300 standards when working in vicinity of tree to be preserved on site.
• The consulting Landscape Architect/Arborist must certify the fence installation and request an inspection by the City. City staff will complete the inspection before the Building Permit may be issued for the site.

Injury:

• Provide an assessment of the impact to the long-term health of the tree to be injured, as prepared by a qualified expert (i.e. Certified Arborist) and demonstrate that tree will be subjected to minimal impact.
• City recommends that the Applicant/Developer contact the Adjacent Property Owner and form an agreement concerning the proposed injury anticipated to the tree(s).
• Approvals as granted by the City of Waterloo through the Site Plan approval process do not supersede any civil or common property laws and rights. It is the applicant/Owner’s responsibility to:
  • determine ownership and coordinate and obtain approvals of:
    • Any removal of a shared boundary tree or tree located on adjacent property;
    • Any injury to a shared boundary tree or tree located on adjacent property; and
    • Encroachment and access requirements.
• Installation of standard tree protection fencing in accordance with the approved Vegetation Management Plan. Installation of standard tree preservation area signage on the fencing, for information purposes.
• Follow proper arboriculture practices as noted in the ANSI A300 standards when working in vicinity of tree to be preserved on site.
• The consulting Landscape Architect/Arborist must certify the fence installation and request an inspection by the City. City staff will complete the inspection before the Building Permit may be issued for the sit

Removal:

• Contact the adjacent property owner and form an agreement concerning the proposed removal of the tree(s).
• Provide City with a Letter of Consent, signed by both parties, in advance of obtaining final site plan approval.
• If specimen is not a significant tree or considered a Species at Risk, the tree(s) may be removed no earlier than upon issuance of the final site plan approval (including engineering acceptance) for the site in accordance with the approved Vegetation Management Plan.

V7-C Preferred street tree species

Botanical name	Common name	Planting site location
Acer campestre	Hedge Maple	1, 2, 3
Acer ginnala	Amur Maple	1, 2, 3
Acer rubrum	Red Maple	3
Acer rubrum, columnar	Red Columnar Maple	2, 3
Acer saccharum	Sugar Maple	3
Amelanchier canadensis	Serviceberry	1, 2, 3
Carpinus betulus 'Fastigiata'	Pyramidal Hornbeam	3
Celtis occidentalis	Common Hackberry	3
Cercidiphyllum japonicum	Katsura Tree	2, 3
Chionanthus vriginicus	Fringetree	1, 3
Cladrastus kentukea	Yellowwood	3
Cornus alternifolia	Dogwood, pagoda	1, 2, 3
Cornus kousa	Dogwood, kousa	1, 2, 3
Crataegus crus-galli var. inermis	Thornless hawthorn	1, 3
Eucommia ulmoides	Hardy Rubber Tree	3
Ginkgo biloba (fruitless variety)	Ginkgo	2
Gleditisia triacanthos var. inermis	Thornless Honeylocust	3
Gymnocladus dioicus (fruitless variety)	Kentucky Coffee Tree	3
Halesia var	Silverbell	3
Koelreuteria paniculata	Golden Raintree	3
Liquidamber styraciflua	Sweetgum	3
Liriodendron tulipifera	Tulip Tree	3
Maackia amurensis "MaacNificent"	Maackia	3
Maclura pomifera "White Shield"	Osage Orange	1, 2, 3
Ostrya virginiana	Ironwood	3
Parrotia persica	Persian Ironwood	2, 3
Platanus occidentalis	Sycamore	3
Pyrus calleryana	Calleryana Pear	2, 3
Quercus alba	White Oak	3
Quercus macrocarpa	Burr Oak	3
Quercus rubra	Red Oak	3
Querus bicolor	Swamp Oak	3
Syringa reticulata 'Ivory Silk'	Japanese Ivory Silk Lilac	1, 2
Tilia americana	Basswood	3
Ulmus americana var. resistant	American Elm, DED resistant v	3
Zelkova serrata	Zelkova	3
Planting site location: Under utility lines Center median planting Street tree

V7-D Stock room price list

Integrated Planning and Public Works - landscape furnishings

Pickup time is 48 hours after order is placed, Monday to Friday from 8:00 a.m. to 2:00 p.m. - not open on statutory holidays.

Stock #	Item	Subtotal	HST (13%)	Total
72770	Bollard Gate 6’ with Anchor Post, Locking Pin	$727.50	$94.50	$822.07
72773	Stop Post	$98.78	$12.83	$111.61
72844	AUE 30LS Padlocks	$30.50	$3.96	$34.46
20505	Park Bench Reyco 426106	$969.50	$129.03	$1,095.53
72425	Yard Hydrant	$245.35	$31.89	$277.24
72839	Abus Lock 85/50 Yard Hydrant	$32.98	$4.28	$37.26
72777	Dowel 1/2 x 8" carbon steel roundbar, zinc plated	$1.40	$0.18	$1.58
72771	Demarcation Post 4x4x6'	$59.27	$7.70	$66.97
W-602b	Trail Sign – call Stinson Owl  905.669.2360 For Cost

***Please call for pick-up of 50 gallon drum/temporary garbage receptacles from Waterloo Park. Call 519-725-0511 x 22

V7-E - Site inspection report form

View the below form required for the comprehensive engineering manual.

Site inspection report form (PDF)

V7-F - Substantial completion certificate

View the below form required for the comprehensive engineering manual.

Substantial completion certificate (PDF)

V7-G - Final acceptance certificates

View the below form required for the comprehensive engineering manual.

Final acceptance certificates (PDF)

V7-H - Site inspection form

View the below form required for the comprehensive engineering manual.

Site inspection form (PDF)

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